We seek an organized, proactive, and energetic Executive Assistant whose primary role will be to provide administrative, scheduling, and task management support to the Chief of Communications & Advancement.
Dēmos is the think tank for the racial justice movement. Through research, advocacy, strategic communications, litigation, and deep partnerships with grassroots organizations across the country, we build power for Black and brown communities. Since 2000, Dēmos has built relationships with grassroots partners, legal and policy experts, and policymakers to champion, advance, and realize pro-democracy and economic justice laws and policy. Dēmos is valued and trusted for its deep relationships with movement leaders and its ability to prioritize what the movement needs. For over 20 years, Dēmos’ policy, litigation, and advocacy work has moved to the center of the national conversation, and even become law. From debt free college to getting money out of politics to expanding voting rights, our policy recommendations and advocacy have become reality. We don’t just develop policy papers with big ideas—we put them into action. Individually and as coalition partners, we’ve beat back anti-voter laws in multiple states, expanded access to the ballot for formerly incarcerated Americans, and protected the National Voter Registration Act.
We seek an organized, proactive, and energetic Executive Assistant whose primary role will be to provide administrative, scheduling, and task management support to the Chief of Communications & Advancement. The successful candidate will be an exceptional, independent problem-solver and communicator and be comfortable respectfully “managing up” to clarify expectations when needed. The Executive Assistant will report directly to the Chief of Communications & Advancement. Ideal candidates will be self-starters and can complete projects with minimal supervision. Strong organizational skills, editing skills, communications skills, and attention to detail are a must.
Responsibilities include but are not limited to:
- Scheduling and e-mail support for the Chief of Communications & Advancement
- Manage the calendars to priorities (surfacing scheduling questions, getting aligned on tradeoffs, ensuring enough space/travel time between things, etc.)
- Serve as main point of contact for the Chief of Communications & Advancement
- Lead on scheduling communications and development-related meetings, including but not limited to leadership, planning, and team meetings.
- Manage e-mail to pull out and organize to-do items
- Administrative support for the Chief of Communications & Advancement
- Arrange travel and prepare itineraries
- Liaise with the Salesforce Analyst to ensure information is entered into the Salesforce database
- Maintain receipts and reconcile expenses monthly expenses by set deadline
- Support monthly completion of operations documents
- Draft and edit materials and correspondence
- Meetings and event support
- Provide support and organize logistics for internal and external meetings, programmatic events, team retreats, and funder meetings, including sharing agendas and meeting materials, note-taking, coordinating and overseeing catering, A/V, and other logistics, and providing support on meeting next steps.
- Facility support
- Working closely with the New York-based Operations Team, provide support for the Washington, D.C. office, including ordering supplies, overseeing IT and phone support with our IT consultants, handling mail, equipment maintenance and repair, recycling, services from building management, and general troubleshooting for computer, printer, copier or other facility issues
- Greet visitors at the door
- Other tasks as assigned by the Chief of Communications & Advancement from time to time.
The successful candidate must have the following skills and experience:
- Commitment to Racial Equity. You are interested in expanding your analysis and knowledge about the role that racial inequity plays in our society and are committed to building and/or deepening your commitment to racial justice work.
- Scheduling Expertise: You have experience managing a calendar and are proficient in Microsoft Outlook, and the entire Office Suite. You can manage a calendar to priorities. You communicate clearly and in a timely manner regarding scheduling requests.
- Amazing organizational skills and attention to detail in a fast-paced, high-volume environment. You consistently meet deadlines. You have excellent problem-solving skills and a strong sense of ownership over tasks, including follow-through and willingness to do what it takes to get the job done. You triple-check your work, even in a crunch for time. You notice and fix errors that others might overlook, and you’re able to effectively plan and prioritize when faced with competing deadlines. You effectively manage high stakes work and value quality over quantity. You are not easily flustered when faced with new or unexpected operations scenarios.
- Strong communications skills. You communicate clearly and effectively. You have excellent writing, editing, verbal, and interpersonal skills. You are comfortable managing up and work well with staff across an organization with external stakeholders.
The most successful candidates will also have some of the following skills and experience:
- You have a track record of learning new technologies and have experience with or are willing to learn other platforms, such as Salesforce, Slack, and Trello.
- You are relentlessly positive and flexible and understand the importance of supporting a busy leader overseeing all our communications, media strategy, social media, public engagement, special events, and strategic partnerships work.
- You have experience working with someone who travels often and/ or is based in a different location.
This is a full-time position. Candidates need to bring a strong commitment to excellence, humility, a solutions orientation, and an ability to make strategic decisions while navigating complex issues and competing demands.
Work Location: Demos staff are currently working remotely due to the COVID-19 pandemic. Demos is exploring a hybrid, remote-first work model once it reopens offices in New York City and Washington D.C. This is a full-time position and will ideally be based in the Washington D.C. area.
Salary and Benefits: The annual salary range for this position is $70,000.00 – 75,000.00 and is commensurate with experience. We have a generous benefits package which includes health insurance, dental and vision insurance, HRA plan that covers eligible mental health expenses, 11 paid holidays, 18 vacation days per year, 5 floating holidays per year, 12 sick days per year, paid time off the last week of August, and Dec. 24 – the first week of January, and a voluntary 403b plan.
How to Apply: Send a brief, yet thoughtful cover letter and résumé to [email protected]. Please write “Executive Assistant to Chief of Communications & Advancement application” in the subject line. We are looking for an immediate hire so applications will be accepted on a rolling basis until the position is filled. No phone calls or emails please.
Demos is an Equal Opportunity Employer—people of color, people with disabilities, women, and LGBTQ candidates are strongly encouraged to apply. We are committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities.